In this Notice, we, Bitopia and its entities, provide you with information about how we process your personal data. When referring to "us" or "we" or "our" we mean Bitopia entities.

1. Who controls your personal data?

Bitopia acts through its representatives and entities when we process your personal data. At your request, we will provide you with information as to which Bitopia entities process your personal data.

a. Bitopia: BITOPIA LLC ( "Bitopia"), is a design and Development company, based in Miami, Florida, who processes your personal data as responsible data controllers.

2. What personal data do we collect?

We collect personal data that (a) you actively submit to us, (b) we record, and (c) we obtain from third parties. We may process your personal data with or without automatic means, including collection, recording, organization, structuring, storage, adaptation or alteration, analysis, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure, or destruction of your personal data.
a. Actively submitted data. You submit personal data to us when you interact with our platforms or communicate with us. Generally, we process name, birth date, telephone number, email address, physical address, photo, gender, and so on. You may provide us with additional information to participate at your own initiative in surveys, contests, or other activities or events, including when you participate in video or audio recordings, such as when using video conferencing technology. Participation in surveys, contests, and similar activities is optional. In each such case you will know what personal data you provide to us because you actively and voluntarily submit the data.
b. Data we obtain from third parties and passively submitted data. When you visit any of our resources, our servers (using log files or filtering systems) may collect information that your web browser sends any time you visit a website. This information may include but is not limited to your Internet Protocol address (IP address), browser type, operating system, language preference, any referring web page you were visiting before you came to our site, the date and time of each visitor request, information you search for on our resources, and other information collected by cookies or similar technologies. Please refer to the Cookie Preferences tool (“Cookies Tool”) posted on each of our mobile applications and websites to learn more about cookies, including the types of cookies and to specify which cookies we use. If you do not accept cookies, however, you may not be able to use some sections or functions of our sites or applications, as outlined in the Cookies Tool.

3. For what purposes do we process personal data?

We process personal data for operational and administrative purposes. We may use and analyze personal data (including data about how you use our tools and services) to (a) contact you or others, (b) create and maintain user records, (c) fulfill requests you make, (d) seek your voluntary feedback, (e) customize or personalize features or content on our tools or services.

We may also use your data to comply with applicable laws and exercise legal rights as the basis for our data processing.

We may also use your personal data for internal purposes, including auditing, data analysis, system troubleshooting, and research. In these cases, we base our processing on legitimate interests in performing the activities of Bitopia.

4. With whom do we share personal data?

We share your personal data with other parties in the following circumstances:

a. Third-party providers. We may provide personal data to third parties for their processing in performing functions on our behalf as data processors (for example, payment processing, maintenance, security, data analysis, hosting, measurement services, data-driven social media messaging, surveys, and so on). In such instances, in accordance with this Notice and applicable laws, the providers will be contractually required to protect personal data from additional processing (including for marketing purposes) and from transfer.

b. Legal requirements. We may access and disclose your personal data, posts, journal entries, online chats, personal notes, content, or other submissions to any resource if we have a good-faith belief that doing so is required by a subpoena, by a judicial or administrative order, or is otherwise required by law. Additionally, we may disclose your personal information and other information: as required by law or to exercise or defend legal rights; to take precautions against liability; to protect the rights, property, or safety of the resource of any individual or of the general public; to maintain and protect the security and integrity of our services or infrastructure; to protect ourselves and our services from fraudulent, abusive, or unlawful uses; to investigate and defend ourselves against third-party claims or allegations; or to assist government law enforcement agencies.

5. Where do we store personal data?

We may store your personal data in data centers in the United States or in cloud storage solutions. To ensure the adequacy of protection of data that we transfer to other jurisdictions, we have concluded data transfer and processing agreements between the respective Bitopia entities and their service providers.

6. How do we secure personal data?

We use technical and organizational measures to protect the personal data we receive against loss, misuse, and unauthorized alteration and to protect its confidentiality. We regularly review our security procedures and consider appropriate new security technology and methods. We also use current encryption technology to encrypt the transmission of data on our log-in pages. However, because we cannot guarantee the complete security of these encryption technologies, please use caution when submitting personal data online.

7. How long do we retain personal data?

We retain collected personal data, including information collected via mobile applications and other submissions, for a reasonable period of time to fulfill the processing purposes mentioned above. We then archive it for time periods required or necessitated by law or legal considerations. When archiving is no longer required, we delete personal data from our records.

8. How can you access and correct your personal data?

We endeavor to maintain the accuracy of personal data and rely on you to ensure your personal data is complete and accurate. You may request access to your personal data and verify, correct, or rectify by contacting us using the information provided below.

You may contact us to exercise additional statutory rights such as data portability, objection in accordance with applicable laws, restriction of processing, and erasure of your personal data. You also have the right to lodge a complaint with a supervisory authority.

If you experience problems with modifying or updating your personal data, you can contact us as suggested at the end of this Notice.

9. Effective date and amendments.

This Notice is effective August 1, 2024 and may be amended from time to time.

10. Contact us.

Inquiries concerning this Notice or the security of personal data that we process may be sent through our website, fax, or mail:

Email: [email protected]

Fax: +1-786-220-4614